Real Estate Agents Streamline Tasks with Word 2007

By Reggie · July 28, 2007

In your real estate business you’ll find yourself conducting many repetitive tasks. Microsoft Word 2007 may have the technology to help save you time and effort. I’m talking about the new Building Blocks feature, similar to what was known as “Auto-text” in previous versions. In Word and Outlook 2007 a user can save snippets of content, lists, graphics and more using the quick parts tool and then apply those snippets to a document with a click of the mouse—retaining all preset formatting.

For example, say that in your Comparative Market Analysis (CMA) you consistently add many of the same components to your presentation such as your resume, company overview, pricing charts, marketing checklist and disclaimers. Rather that saving all of these items to one file, you can use building blocks to add each specific item to your presentation with the click of a mouse. Easily letting you pick and choose what to include and omit in your next presentation.

Of course building blocks are not specific to a CMA, they can be utilized for any content or graphical item—enabling you to quickly utilize content and graphics over and over. For example, items such as your signature with hyperlinks, introduction letter, staging checklist, listing syndication channels, coversheet, etc.

Do I have your interest peaked? Here are the steps to start taking advantage of this hot technology in Microsoft Word 2007.

Open or type the content you would like to reuse, and highlight it.

Select the Insert tab, and then locate the Text grouping.

Select the arrow on the Quick Parts button.

Select Save Selection to Quick Part Gallery.

The Create New Building Block window appears.

Name: Name your quick part.

Gallery: Choose the Gallery to store the item.

Category: Choose your category. I recommend creating a category for real estate.

Description: Type a description for the building block.

Save In: I recommend keeping the default Word location.

Options: Choose to insert only the text, text as new paragraph or text on its own page.

Adding a quick part to your document:

Open a new or existing document.

Click Insert tab, and then click the Quick Parts button.

Click on the desired Quick Part to add to the document where the cursor is placed.

Repeat as necessary.

Are you still not sure how this technology works? Watch this quick video for more info.

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Comments

2 Responses to “Real Estate Agents Streamline Tasks with Word 2007”

Louisville Real Estate on July 28th, 2007 6:27 pm

Great article. Word 2007 can really make life so much easier for us all. The video was a nice touch also!

used auto parts on April 9th, 2008 7:27 pm

[...] Fort Worth, Texas.http://www.upi.com/NewsTrack/Sports/2008/04/09/nascar_penalizes_ryan_newman/7724/Real Estate Agents Streamline Tasks with Word 2007The new Building Blocks feature in Word 2007 is similar to what was known as ???Auto-text??? in [...]