Is eSignature Technology Right for Your Real Estate Business?

By Reggie · February 17, 2008 · 9 Comments 

As a real estate agent you probably have some basic understanding of how digital signature technology can help your real estate business. Maybe you could reduce the risk involved in holding and storing documents, gain time efficiencies by signing documents on the spot or even overcome geographical restrictions. Yet from my experiences many agents are sitting on the sidelines, not ready to jump in. Maybe it’s the result of not understanding how accessible the technology has become. Or is it the issue of legality?

First let’s address the legality of an eSignature. In 2000, the U.S. Congress passed a federal law titled Electronic Signatures in Global and National Commerce Act (ESIGN) to “facilitate the use of electronic records and signatures in interstate and foreign commerce by ensuring the validity and legal effect of contracts entered into electronically”.

With the ESIGN Act stating clearly that “a transaction may not be denied legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation.” It paved the way for companies to start creating today’s eSignature platforms. Today in real estate eSignatures can be accomplished with various technologies, such as VREO Real Estate Dashboard or DocuSign. However they both deal with the digital signature in different ways and both have distinct advantages.

VREO real estate dashboard is a software application installed to a tablet PC. VREO dashboard allows agents to sign contracts and documents with a stylus pen on the screen—without ever printing a piece of paper. Once you’ve collected the required signatures, simply send to the other party using your dashboards integrated email or fax options. This technology proves to be very convenient for the mobile real estate agent who wants to conduct business anywhere, anytime! Note: An Internet connection is not required to collect signatures.

• Free trial of VREO Real Estate Dashboard here
• Watch “The New Way”—A motivation mobile agent story

DocuSign on the other hand is an online solution enabling real estate agents to capture digital signatures via the web. As a result geographical distance between you and the recipient(s) is not an issue. In 2004, DocuSign integrated with Zipforms (Winforms) to provide online signature processing. As a result of the integration, real estate agents can print contracts into a “digital envelope” and then place “Stick-eTabs” wherever a recipient’s signature or initial is needed. This digital envelope is then encrypted and saved to a secure location. Your recipients will receive their invitation by email, and they will need to authenticate and sign the contracts. In the authentication phase the recipient must provide basic identification and pick a signature. Then it’s time for the recipient to review and sign. When complete, each of the parties is notified of the updated contracts.

• Watch the DocuSign Demo
• View DocuSign’s Special Brief on the Legality of Electronic Signatures
• Zipform eSign Details & Zipform/Docusign FAQ’s

Where are you with eSignatures in real estate business?

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8 Essentials for the Mobile Real Estate Agent

By Reggie · May 6, 2007 · 8 Comments 

To be effective, the mobile real estate agent should incorporate many different technology tools into his/her business. But what technology is best? What is really going to make you more efficient in the field? Below I have listed my favorite technologies for mobile Real Estate agents on the go:

Tablet PC  **Updated 6/2008**
Real Estate agents will find that Tablet PC’s have many advantages over the traditional laptop. Most notably the ability to reduce the amount of paper you burn through. With a tablet PC, Real Estate agents can sign important documents such as listing and purchase contracts, emails, and notes onscreen in their own handwriting. This often times eliminates the need for printing entirely. Simply email or fax the document directly to the party in question. In regards to brand and model, I like the convertible HP tc4400 (Core Duo) and Lenovo ThinkPad X61. Both models are ultra-lightweight, provide outdoor viewable displays and manage to provide long battery life. They also have strong wireless and Bluetooth capabilities. The X61 is slightly lighter and also comes with Active Rotate which uses an internal accelerometer to dynamically determine the tablet’s angle and adjust the screen position. This may prove useful when handing your PC over to those buyers in your next contract signing.

VREO Real Estate Dashboard
Real Estate Dashboard is a critical component to truly going paperless. Sure there are tools such as Microsoft Journal that can be used, but they fail when it comes to security. With VREO Real Estate Dashboard, the Real Estate agent must use a password, and all files are created in a proprietary file format. Signatures are then flattened onto their corresponding document, and then allowed to be sent via integrated email or fax technology. Read our previous post here.

TransactionPoint
TransactionPoint is the ultimate piece of Real Estate technology for automating the entire real estate transaction from listing a property to closing the deal. TransactionPoint is integrated with ZipForms for easy form creation. TransactionPoint will also store other transaction related documents for easy retrieval. You may also benefit from reduced liability for E&O (Errors and Omissions) insurance, as TransactionPoint saves a permanent record of emails and other communication in the communication log

Digital Camera with Wide Angle Lens **Updated 6/2008**
homes they sell. So why use a marginal camera for those photos that help sell the home? Real Estate agents should look for a quality digital camera. I recommend the incredibly light Canon Rebel XTi with wide-angle lens. The camera takes great high-quality photos. The Rebel boasts a huge amount of features, but presents them in a very easy to understand interface. Works with PictBridge compatible printers such as the i80 referenced below.

SmartPhone **Updated 6/2008**
With the Blackberry, Treo or Windows Mobile device Real Estate agents can streamline their business greatly by taking advantage of wireless MLS capabilities, free business and local search tools, mobile calendar & email, calculators, etc. Personally I’m a fan of the Blackberry Curve 8310. Mainly because of overall size, full QWERTY keyboard and outstanding email capabilities. The 8310 also includes GPS capabilities and 2 mega-pixel camera with flash. If you’re looking for a 3G network…you’ve still got a few more months for the Blackberry Bold.  Needless to say Treo and Windows Devices are also very popular. I really believe you should hold each of the phones before you purchase.

3G Wireless Access
Real Estate agents spend a great deal of time accessing online information via MLS, CMA utilities, buyers tours, email, door-to-door directions, fax to email solutions and more. So why wait until you get back to the office. Real Estate Agents who embrace this technology will uncover many time benefits. Read our article here for items to consider when selecting a service.

Mobile GPS **Updated 6/2008**
As the mobile real estate professional you need to know where you are going 100% of the time. That’s why a mobile GPS utility may prove useful. I recommend the Garmin Nuvi 880. With this unit you’ll surely get from point A to point B, but you may also save time with its integrated traffic tuner capabilities. You can even keep both hands on the steering wheel with the Hands-free feature for Bluetooth phones, and text-to-speech control.

Mobile Printer **Updated 6/2008**
This piece of real estate technology will surely impress real estate agent’s on-the-go that require a printer for photos and more. I recommend the Canon PIXMA ip100, as it comes with the ability to print high-resolution at up to 9600 x 2400. Speeds are around 20 pages per minute b/w and 14 color. You may want to connect using the IrDA port from your tablet pc…at a range of up to 10 feet. Even print directly from your PictBridge compatible digital camera. The Canon ip100 can also accommodate a car adaptor for power or take advantage of the portable kit which includes rechargeable Li-On battery and holder.

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Have you experienced VREO Real Estate Dashboard?

By Reggie · December 16, 2006 · 3 Comments 

It’s almost time for those New Year’s resolutions for your business, so I thought I would dig into the past and focus on a piece of technology that you likely now about, but intimidates many…VREO Real Estate Dashboard for Tablet PC’s. What do you think of the idea about being “paperless?” It’s possible; all it will take is a few key investments in technology and you could enhance your business forever.

VREO’s Dashboard helps real estate agents capture a signature on any Microsoft Word, Adobe PDF or image file by using a Tablet PC and stylus. The signing process is very similar to the typical signature experience of pen and paper. Also VREO’s Real Estate Dashboard can send and receive faxes electronically. So once you have the required signatures simply fax or email the document to its desired location without printing!

VREO’s Real Estate Dashboard is built on a secure vault. This is where you would import transaction documents and forms, for quick access and signing. The vault is continually backed up and synchronized with VREO’s facility in Agoura Hills, California. Obviously you need anInternet connection for this feature. Using the vault you can also assign permissions to contacts involved in the transaction so they can access documents online. If your Tablet is stolen or misplaced, you can easily retrieve another copy via the vault. Meanwhile the documents on your lost PC cannot be opened without a Password. If you’re wondering, VREO’s Real Estate Dashboard employs a proprietary binary encoding format –DSD, or “Dashboard Serialized Document”.

In November, FNRES (Fidelity National Real Estate Solutions) and VREO launched an e-Signature Initiative. “The centerpiece of the effort is bundling VREO’s Real Estate Dashboard e-signature software for Tablet PCs and FNRES’ TransactionPoint transaction and document management platform.” Read full press release from FNRES.

Click here for a free trial of VREO’s Real Estate Dashboard
Click here for review of Tablet PC’s

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